2. Submitting

Submitting to any opportunity will require you to accept the guidlines. Please be sure to read them first since they may: Let you know what organisations expect of your submission Highlight additional steps in their process Break down what files and types they wish you to upload Explain in more detail the specifications of the work they will display Where they will display it, and the timelines for delivery Terms and conditions for submitting .

Click on Add Text This will add a text segment to the page Here you can copy and paste information from a Word file. This will strip out some of the formatting but should keep most of the format correct. You may however need to correct some of the spacing between paragraphs. Alternatively you could upload a PDF file using our upload function.

Zealous allows you to upload, embed and add rich text to your submission. These can be used to represent works or art, or elements of a proposal or body of works. What you upload to any given submission will be based on the organisation who is hosting the opportunity. Best refer to the Guidelines to see what they want you to submit here. Also note that you can add phyical attributes (e.

You might be able to.  If the call is closed, you can't delete it Once submissions close, you won't be able to delete your submission. This allows you to refer to any invoices for paid submissions, and helps organisations with judging and selection. If the call is still open, you can delete it You can drop out at any time when submissions are opened.   Please note that dropping out of a call doesn't issue you with a refund.

Most calls have their own refund policies, so you'll need to check it with the organiser of the opportunity. To contact them: Go to your submissions page Click on the gear for the opportunity you would like a refund for Select contact organiser This is open an email addressed to the organisation running the call If you've overpaid due to a mistake of ours, we will of course be happy to investigate and issue you a refund.

Yes, absolutely! On the submission step of your application, look for Choose from Portfolio. Click on it for a list of all projects you have submitted using Zealous. Please be sure to edit it to be in line with the call you are submitting to. Choosing an existing project create a duplicate version this means you can edit it without impacting your portfolio or previous submissions.   Please note - Editing a project you submitted from your portfolio WILL NOT edit the project in your submission.

Unfortunately not.  Legally we're not able to accept the terms of an opportunity on your behalf. However if you need help, these help files should cover any question you might have.

You can only continue a submission whilst submissions are opened. If the submissions have closed you will no longer have access to edit it. Log in with the account you made the submission with Under My Opportunities in the top menu Click My Submissions This will show you a list of all the submissions you have made with Zealous Find the submission you wish to edit/continue Hover over your chosen submission and click the purple Complete Submission button Finish all required steps to complete your submission

Zealous helps organisations manage and customise their own process of taking submissions - should you have any queries about the following - it is best to email them directly: Questions about opportunity guidelines can I submit, what should I submit… Checking on the results of an opportunity when are the results published, the results are late… The selection process, next steps once the selection has been made can I get feedback, what should I send for the exhibit… Thoughts and feedback for a specific opportunity this could be done better, thank you for the opportunity… You can find the organisations contact details at the bottom of the opportunity page (the page you started submitting from).

Some organisations who use Zealous take fees, some don't.  We try and make any necessary payments as transparent as possible when you look at an opportunity. You'll see any fees near the button to submit Some organisations offer multiple packages (this will usually show from £XX), you can see all their packages on the bottom right of their opportunity page.

You can only continue a submission whilst submissions are opened. If the submissions have closed you will no longer have access to edit it. Log in with the account you made the submission with Under My Opportunities in the top menu Click My Submissions This will show you a list of all the submissions you have made with Zealous Find the submission you wish to edit/continue Hover over your chosen submission and click the purple Edit Submission button  Make the changes you wish to make, and click save.

This is probably because you didn't fill in one (or many) of the required fields on the page, or forget to upload works. Scroll up and down the page and look for any element with an orange hue. Examples of what these elements look like below: Checkboxes Required fields Clicking on the [ ! ] will give the reason why you were not able to go to the next step (example below).

Log in  Navigate to your submissions page Hover over the draft submission you wish to complete Click on complete submission Zealous will automatically take you to the step that next needs to be filled out to complete your submission. This could be uploading a project, filling out the application form or completing the payment. You submission will show as completed once you have reached the confirmation step.

Reusing elements on your portfolio Any project you have uploaded to Zealous, can be reused when you are applying to other calls. These are duplicated for you, so you can edit them independently of each other (i.e. if you submit to call A and call B, and reuse the same project. Editing it on call B won't edit your submission to call A). When making multiple submissions to the same call You'll only need to fill the application form once.

You can add dimensions to your works as you upload them to a submission, or to as a project on your portfolio.  First, upload your work Click on the title below the image Fill in the dimensions for your work Click done Some organisations will ask you to add the dimensions of your work in their application form as well, this depends on how they customised their calls.

Two things will happen once you've completed your submission. You will receive an email confirming you have submitted Your application will show on your submissions page as "Submission Complete" To check if you have submitted succesfully on your submissions page. Log in Go to your submissions page Look for the submission you wish to check the status of (it will show a visual of your submission, and the name of the opportunity you submitted to).

Very.  Zealous doesn't hold any of your payment information. All your payment details are handled by Stripe. If you're interested in the detail you can read up more about security at Stripe here.

You can add prices to your works as you upload them to a submission, or to a project on your portfolio.  First, upload your work Click on the title below the image Fill in the price for your work Click done Some organisations will ask you to add the price of your work in their application form as well, this depends on how they customised their calls.

Although we try our very best to ensure opportunities listed through us are legitimate and ethical, we do not actively vet every opportunity listed through us. We tackle scams through transparency, so you can make an informed decision when you submit. This includes showing you previous opportunities run by organisations and forcing organisations to publish what you need to pay, and what you will get in return when they list through us.

For each submission you make to an opportunity you will need to go through the full cycle below  Guidelines ▶ Submission ▶ Application Form ▶ Payment optional ▶ Confirmation Adding all of the work in the submission step will count towards one submission, and may lead to your work being disqualified by the organisation. Please follow their guidelines to ensure you submit correctly. To save you time making multiple submissions Zealous will automatically do the following for you:

You've submitted multiple works in one submission, but the organisation hosting the call would like them separated? No problem, this is quick to fix (no need to re-upload everything again) Log in In My Opportunities on the top menu, select My Submissions Zealous will remind you on this page if you have any unused submissions you have paid for.  Click Submit another Accept the Guidelines at the bottom of the page In the Submission step select Choose from Portfolio.

When submitting on Zealous you will be asked to fill out your submission in the following steps: Guidelines ▶ Submission ▶ Application Form ▶ Payment optional ▶ Confirmation This process highlights making one submission. If you wish to make multiple submissions, you will need to go the process again for each one. But don't worry, we've put steps in place to save you time for all additional submissions. See a breakdown of each step below Guidelines Read and accept the guidelines to the opportunity you are submitting to.

If you've paid for a submission you can retrieve an invoice Log in Go to My Submissions Find the submission you made the payment to Click on the gear icon on the top right of the submission Click on View Invoice This will open Xero (our invoicing platform) where you can download the invoice in a format of your choosing If you cannot see a view invoice button it might be because you made multiple submissions to one call.

To view a list of all your submissions: Log in In the top menu, select My Opportunities Click on My Submissions This view will show you a list of all the submissions you have made to date If the call is still opened, you can view your submission by following the guidelines for Editing a Submission. Unfortunately, at present you are not able to view an individual submission details once submissions close, but we are looking to allow you to do so very soon.

The following can be embed into Zealous directly through links: Youtube video link format https://www.youtube.com/watch?v=*VIDEO ID*  E.G. https://www.youtube.com/watch?v=zrh4EiptyCw  Vimeo video link format https://vimeo.com/*VIDEO ID* E.G. https://vimeo.com/8040182  Soundcloud individual song format  https://soundcloud.com/*BAND NAME*/*SONG NAME* E.G.https://soundcloud.com/kabantu/ulidzele  sets link format  https://soundcloud.com/*BAND NAME*/sets/*SET NAME* E.G.https://soundcloud.com/kabantu/sets/kabantu  Sketchfab 3D link format https://sketchfab.

The following filetypes are recognised by our uploader: Images - jpg, jpeg, png, gif, tiff, tif Video - mp4, webm, ogg Documents - pdf, xml, doc, xlsx, xls, open office Music - mp3, wav, ogg The max upload size is currently set at 1Gb, but we would highly recommend you to keep your files small so judges don't need to wait for your work to load up. Please refer to these guidlines for best file sizes

A short introduction should be a very short description of your submission.  This is equivalent to the size of a tweet (280 characters) which defines your submission and allows organisations and judges to have an immediate understanding of what they are looking at. Short descriptions are especially important when organisations are managing hundreds of applications. They may also be used for social media  This may feel like repeated information from the works description, but descriptions are not capped, and give you more space to define your work.

When you submit a project on Zealous, we allow you to add this project on your public portfolio.This allows you to save time in updating a public facing portfolio, and allows you to reuse this project on other submissions. Doing so creates a copy, so you can edit your submission and portfolio independently of each other. Changes made to your project in your portfolio will not be reflected in your submission.

Organisations hosting an opportunity can choose to add categories. These reflect their needs and could be based on artform, mediums, themes, sizes, who is submitting... These may sometimes have different judges associated to them. Best choose what you feel describes you and your work. Should you have any questions, please take it with the organisation directly.

Right now the sky is the limit (well 1Gb to be exact). But large files take time to load, and if those selecting candidates are not patient enough, they may skip your submission. We try and compress where we can, but this could lead to quality loss, so best submit what you feel reflects your work best in the smallest possible format. Our guidlines would be that: Images shouldn't be larger than 5Mb PDF files won't open directly in the browser for judges without the need to download them.

That's quite a complex question. The hosts of opportunities on Zealous choose what you should be submitting. since this could be anything, there is no exact rule. But based on our experience this could be any of the following: An individual work Usually the name of the work being uploaded. A body of works The title could be the name of the body of works, or it could be your name - be sure to check the guidelines for any tips on what it should be.

Every opportunity is different. The organisers can create any number of combinations of fee structures. Ultimately it will depend on how many submissions you wish to make. Check to see if some packages offer you a discount on making multiple submissions.  Organisations might also have created packages for students or the elderly.  If you have any questions about which package to pick, best ask the organisation hosting the call directly.

You contact details are only ever shared with the organisations you submit to us, for the purpose of emailing you the status of your submission. We also provide recommendations for opportunities that might fit your skillset, and a newsletter. But you'll only ever receive those if you sign up to them.

Zealous provides organisations the basics fields to take submissions.  Sometimes, organisations are unaware of the default settings and duplicate those questions on their application forms. We are currently updating our designs to make it easier for them to see duplication before they open submission. For now though, best copy-paste the information in both places, just in case.

Zealous saves your submission from the moment you accept the Guidelines for an opportunity. These will show up as drafts on your submissions page until you complete them. By clicking on the gear at the top right of your submission you can: Complete your submission Remove the draft  Contact the organisation hosting the call on Zealous Show the submitted project on your portfolio