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Customising the submissions step

Submitting to Zealous happens in a series of steps; 

  1. Accepting the Guidelines
  2. Uploading a submission
  3. Filling the applications form
  4. Making a payment (if one is required)

In this article, we will focus on how to customise what will be submitted by the candidate in the Submission Process. This includes:

  • Specifying what you would like candidates to submit (work or project).
  • Removing fields (such as title or short description)
  • Making fields mandatory, or optional
  • Changing the hint text in the fields
  • Restricting the types and number of items a user can make in one submission 

To begin

  • Please log in
  • Go to the dashboard for the opportunity you would like to edit.
  • Click on Submission Process on the menu on the left.
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You will a choice of two types of submissions.

  • Select Single Work if you are expecting candidates to submit one work as part of each submission. This is helpful when judges are scoring and you are making a selection based on a single paint, sculpture, film... (NOTE this does not restrict the number of uploads that a candidate can make per submission, read on how to restrict the number of uploads).
  • Select Projects if you don't expect a candidate to upload a single work. This is ideal for judging or selecting a group of works or project as an applicant and is ideal for submitting for a commission, portfolio review, proposals, and businesses.
You can preview the submission as you customise it at any time by clicking the "Preview Submission" button at the top right of the page. 

You can customise your form further by clicking the Customise button. this will show you the following:

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Each field listed here related directly to a field on the submission step. We've broken them down into sections to make your life a little easier:

The Project Details Section includes all fields in the top section of the submission. Here you can:

  • Remove fields by disabling them (e.g. Short Description)
  • Make fields required or optional
  • Change the text inside the field to give candidates an idea of what you would like them to write ( e.g. ACME Inc. for businesses, Tyler Durden for the name of a person...)
Example of the submissions page with all fields switched on
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Example of the submission page with short description disabled, fields and roles made optional, and hint text customised
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The Works Section represents the elements that can be added to the submission. Here you can:

  • Restrict what candidates can add to the submission (Upload, Embed, Text)
  • Restrict the types of files candidates can submit or embed (e.g. jpg, png, youtube..)
  • Choose the minimum and maximum amounts of items a user can add (e.g. minimum 1 and maximum 1 would force users to upload exactly 1 file). The user will be told how many files are expected at the very top of the submission before they start it
Example of the submission page with all options to add items switched on
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Example of the submission page with Embeds and Text switched off
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The Item Details Section includes all information that can be added to items that are uploaded to your submission. These fields belong to an uploaded item and will only show once an element is uploaded. Here you can:

  • Remove fields by disabling them (e.g. Short Description)
  • Make fields required or optional
  • Change the text inside the field to give candidates an idea of what you would like them to write ( e.g. ACME Inc. for businesses, Tyler Durden for the name of a person...) 
Example of the item on submission page with all options switched on 
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Example of item on the submission page with only the title switched on, as optional
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Finally, the Confirmation Box Section, allows you to add text to remind candidates what you are expecting from them in the submission. This will then be shown in two places in the submission. 

At the very top to let the candidates know what you are expecting from them before they start their submission:

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They will also be required to check all the required ones at the bottom to continue their entry. 

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